Jasper Merchants Association

Booth Registration
New years Eve Party on Main Event

Please fill out the application below. If you are accepted you will receive an invoice for your fees via email.

Booths must be set-up and ready for business by 8:00 pm on December 31. Booth must always be manned during event hours. Vendors are responsible for setting up and taking down booth space. Vendors are responsible for cleanup of area. Booths will not be allowed to break down prior to end of event. Booth size should not exceed 10’ x 10’. If you require additional
space, an additional booth will need to be purchased. No vehicles will be allowed to remain inside the event area.

*Required

BusinessPersonal

Your Name*

Company Name*

Address:

City:

State:

Zip:

Phone:*

Email Address:*

Booth Price List
All booth spaces are 10’ wide x 10’ deep. (If you use a trailer to sell your merchandise, give the EXACT measurements including the tongue.) If your Exhibition requires more than 10 feet (1 space) you must rent additional spaces to accommodate the length of your Exhibition.
No food allowed in any booth other than Food booths.

Craft /Merchant Booth - $25 ea/JMA Member - $50/non-member
Food Booth - $25.00 ea/JMA Member - $50.00 ea/non-member
Informational Non-Profit Booth - $10 ea/JMA Member - $20 ea/non-member

Items Sold*
Select the answer that best describe your booth

Booth Type*
All Booth are 10' x 10' in size.

Electricity Required?*
You must supply your own drop cord.

Total Number of 10' x 10' Booths*
If you are accepted you will receive an invoice for your fees via email.

Product Description - List your Items*

Exhibit Description*
Please be very specific describing your exhibit AND product on the application. For example, “woodcraft” does not give us enough information. If adequate details are not provided, the processing of you application may be delayed.

Sponsorship

Jasper Merchants Association, Inc. is a 501(c)(6) nonprofit association, and is a group that was formed in 1962 and incorporated in 2014. The JMA strives to serve our members and the community by bringing innovative ideas and fun, family-friendly events to not only downtown Jasper, but to Pickens County. Our goals are to bring FREE of CHARGE events to the people of Pickens County.

I would like to Join the JMA for $50.00 - (to be added to your invoice)
Yes

Terms and Conditions
COMPLIANCE: This application does not refer to any licensing requirements of the City of Jasper, Pickens County or State of Georgia. The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations, and codes of duly authorized local, state, and federal governing bodies including but not limited to fire, safety, health, together with the rules and regulations of the operators and/or owners of the property wherein the Event(s) is held. Exhibitor is responsible for collection and payment of any applicable Sales and Use taxes incurred for its products sold at the Event.

QUALITY: The goal of the Jasper Merchants Association is to constantly upgrade the quality of and caliber of the Event(s) to make them more entertaining to the entire family. To achieve this JMA management will not tolerate anything that detracts from the overall appearance of the Event(s), or that appears to be in questionable taste. Exhibitors shall not have or operate any display that is the source of objectionable noises, odors, decorations or other aspects which are considered by JMA management to be obscene, objectionable, or interfering with surrounding displays, including but not limited to signs, lights, volume of noise, and costuming of exhibit personnel. Exhibits will not include audio with lewd, profane, or violent content. Exhibitors will ONLY be allowed to sell items listed on their application and must not misrepresent their merchandise. Interpretation of the meaning and scope of these restrictions shall be the sole prerogative of JMA management. JMA management or appointed representative has the final authority and shall have the full power to interpret, amend, and enforce all rules and regulations in the best interest of the Event(s). ASSIGNING, SUBLEASING, OR DELEGATING OF SPACE IS ABSOLUTELY PROHIBITED, NO EXCEPTIONS

LIABILITY: Jasper Merchants Association shall not be liable for any loss or damage to the property or products of Exhibitor or its employees resulting from fire, robbery, accidents, or any cause arising from use and occupancy of the exhibition space or any part of the facilities maintained by JMA nor any other Sponsor. Exhibitor shall defend, indemnify, and hold harmless the Jasper Merchants Association and all sponsors, its board members, officers, employees, agents, members, volunteers, contractors and event attendees from any and all actual or alleged claims, demands, cause of action, liability, loss damaging and/or injury to property of person, (including without limitation wrongful death) arising as a result of or in connection with the occupancy or use of said premises by the exhibitor including, but not limited to, claims arising out of damage to any part of the premises owned, leased, or under the control of JMA whether brought by an individual or other entity, or imposed by a court of law or by administrative action of any federal, state, or local governmental body or agency, arising out of or incident to any acts, omissions, negligence, or willful misconduct of Exhibitor, its personnel, employees, agents, contractors or volunteers in connection with or arising out of Exhibitor’s actions. This indemnification applies to and includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorney’s fees, and related cost or expenses, and any reimbursements to JMA for all legal expenses and cost incurred by it.

HOURS OF OPERATION: The hours of operation are from 8:00 p.m. to (approx) 12:00 midnight. Vendors must be in their booths and vehicles moved from the area by 8:00PM. NO EXCEPTIONS. - No vehicles - except for authorized emergency service vehicles - will be allowed to travel through the festival area between the hours of 8:00 p.m. and midnight. Event(s) are held regardless of weather conditions and any other factors that could impact attendance. No guarantees are made regarding the amount of business any vendor will do either day. Your booth rental fee allows you the opportunity to offer your goods for sale to the public.

EXHIBITOR/EXHIBIT REQUIREMENTS: Exhibit setup may commence no earlier than 6:00 p.m. on December 31. Due to the fact some roads and areas cannot be blocked before that time. If a vendor requires electricity for their booth it must be obtained from Jasper Merchants Association. One unit of electricity will supply up to 15 amps at 110 Volts for the duration of the festival. Booths that require 220-volt power cannot be accommodated. ABSOLUTLEY NO GENERATORS are allowed unless approved by JMA. Exhibitors are responsible for electrical power, extension cords, tables, chairs, lights, drapes, stations, or any other equipment required for the exhibit. Exhibitors must insure their exhibit does not pose any danger to any persons including but not limited to event(s) attendee(s), participant(s) and employee(s).

EXHIBITOR SPACE: A booth space is 10’ wide x 10’ deep. (If you use a trailer to sell your merchandise, give the EXACT measurements including the tongue.) If your Exhibit requires more than 10 feet (1 space) you must rent additional spaces to accommodate the length of your Exhibition. You must also send a picture of your Exhibition - as it looks when in use - for us to locate you in the best available space(s). Please keep your booth/space neat. Rubbish should be placed into the nearest receptacle before leaving each night. All booths will be set up in the designated area and must not be on the grass unless specified. We try to give returning vendors special consideration on booth location, however, we cannot make guarantees due to changes in each festival area.

EXHIBITOR PARKING: Exhibitors must park in the area designated by Jasper Merchants Association for vendor parking. Exhibitors will be told where to park. The parking of vehicles at booth locations is strictly prohibited. Vehicles included in exhibit must remain in exhibit until conclusion of the Event(s). ABSOLUTELY NO OTHER VEHICLES PERMITTED IN VENDOR AREA AFTER SCHEDULED SETUP TIMES. The traffic route(s), designated parking areas, and parade route will be strictly enforced. A state certified towing company will be on site to tow all violators at the vehicle owner’s expense.

SECURITY: Jasper Merchants Association management will have police presence at the event; however, Vendor is responsible for their own products. It is highly recommended that any products not securely fastened to your display be removed when booth is not occupied.

MOVE-OUT: Move-out will begin at approx midnight on the night of the event. No Exhibitor will be allowed to tear down or leave the Exhibit area until that time unless permission is obtained from Jasper Merchants Association management. All Exhibitors must be cleared from the premises by 1:30 a.m. on the night of the event. If the above conditions are not met the exhibitor will be subject to a $100.00 fine, which must be paid to Jasper Merchants Association prior to attending the next Event(s).

For additional information, and all other inquiries, please contact Mike with the JMA at 678-882-4875 or Jasper Merchants Association Phone: 706-426-1968

Email: jaspermerchantsassociation@gmail.com

Exhibitor acknowledges that it has read the above rules and regulations, understands and is satisfied with them, and will comply with them.

In witness whereof, Exhibitor hereby signs and submits this application to:
Jasper Merchants Association
PO Box 1732 - Jasper, GA 30143

All fees are NON-REFUNDABLE and NON-TRANSFERABLE.

I have read, understand and agree to the terms and conditions listed in this document.

Print Name*

Date*